Welcome to our tutorial on Classrooms, a Thinkzoom feature centered on creating and managing instructor-led training sessions. We’ll cover how to create instructor-led courses from scratch and go over the Classrooms features in Thinkzoom.
Step 1: Name Your Classroom Course
To get started, click on Course Builder from the main menu and on the next page, select the Instructor-Led Course option.
A Create Classroom Course pop-up window will appear asking you to give the course a title, description, topic assignment(s), and a thumbnail image.
When you’re finished, click Save Course to move onto the next step.
Step 2: Add a Session
Once you’ve saved your course title, you’re redirected to the page below where it’s time to add and customize a session. Click the orange + Add Session button to begin.
This will take you here to fill in a number of session details for your users.
There are a number of options to enter:
- Instructor name (Optional)
- Session code (Optional)
- External URL for online meeting software tools like GoToMeeting, WebEx, Zoom, etc. (Optional)
- Checkboxes to allow a Waitlist or the option for users to self-enroll themselves into the session (Optional)
- Add in any prerequisites (Optional)
- Create a registration deadline (Optional)
- Add in start/end times (Required)
- Set a minimum and maximum on the number of registrants (Required)
Please note when entering in the times of either the deadline field or the start/end times, you will need to click on the time section at the bottom when the calendar pop-up appears:
Step 3: Include Handouts/Video Resources
Now that you've filled in the session details, it's time to add any additional resources such as PDFs, Word documents, custom videos, or existing ej4 videos to pair with your presentation.
To do so, scroll down a bit and locate the section to upload the resources. You can Upload your documents, or if you want to create a custom message using the Thinkzoom recording tool, click Record and the recording tool will launch on your screen.
Click on Existing Document if you have something already loaded on Thinkzoom.
Once you're done, move onto the last step of creating the session.
Step 4: Add Location
Now that you've filled in the session details, it's time to add in details on where the session will take place.
To add in a location, click Create Location and enter in the details such as the name of the space it's being held, a physical address, what type of equipment will be available for registrants upon arrival, and what the capacity of the space is. When you're done, click Save Session to complete the process.
You'll be redirected to this screen showing the complete session details, along with an orange Register icon that your users will see to enroll in the session.
If you need to make any changes to the session, click the Admin icon to either edit, copy or delete the session. You also have the option to manage registered users and submit session results on users who've attended a session.
How to Manage Registrants
If you need to pre-register any users or remove a registered user, you can do so by going to Admin and then selecting Manage Registration. From there, you can handle the waitlist to move a user to a session or just waitlist someone.
To add a user, search for their name in the field above and add them. To put a registered user on the Waitlist section, click the icon below:
For users on the waitlist, you can decide whether to accept or reject their request to join the session.
How to Submit Session Results
Once a session has ended, you can submit results on the attendees. Click the Admin button and select Submit Session Results to go to this page:
This will list off session results so you can update the list of users why actually attended vs. those who didn't register. If a registered user did not attend the session, you can deselect the button to the left of their name. If the session had an exam attached with it, check the Add score field and enter in the completed exam score.
Once you've edited the session results, click the Mark Complete button to store their data. That data can then be used for future reporting needs.
If you need further assistance on this topic, feel free to contact our support team anytime between the hours of 8am-5pm, Monday thru Friday, or if you prefer emails to phones, submit a support ticket.